Terms & Conditions


Terms & Conditions

These terms


1.1 What these terms cover. The following are the terms and conditions of the business on which we supply products and services to you via our online service.
1.2 Why you should read them. Please read these terms very thoroughly before you use our online service and submit your order to us. These terms tell you who we are, how we will provide products and services to you, how you and we may change or end the contract, what to do if there is a problem and other important information. By using our online service and placing an order, you agree to these terms and conditions.


Information about us and how to contact us


2.1 Who we are. We are Pioneer Medicina Limited, a company registered in England and Wales, trading as e-Medicina. Pharmacy. Our company registration number is 08414800 and our registered office is Lansdowne Building, Lansdowne Road, Croydon CR9 2ER.
The Superintendent Pharmacist for this pharmacy is Lolade Louise Rowland, GPhC registration number 2086686.
2.2 What we do. We are a distance selling pharmacy providing medicines sales and prescription dispensing (NHS &Private) and all other NHS essential services, including the facility to request from your NHS GP surgery via our digital service and the NHS Electronic Prescription Service (EPS) prescriptions to be dispensed by us. You can read more about EPS by visiting the NHS website. All orders accepted by us will be processed and dispensed by our pharmacy which is based at Lansdowne Building, Lansdowne Road, Croydon CR9 2ER.
2.3 How to contact us. You can write to us at the address (2.2 above) or telephone us on 02038794043 or send us an email on customerservice@e-medicina.co.uk
2.4 How we may contact you. If we have to contact you we will be emailing you at the email address you provided to us when you first registered. Sometimes we can also contact you by telephone or by post using the contact details you provided to us when you first registered.
2.5 “Writing” includes emails. When we use the words “writing” or “written” in these terms, this includes emails and communication and other electronic notification.


How to register for and use our services


3.1 Registration. To place orders through our online service, you must first register your details to create an account with us. You can register for and use our services provided that you are at least eighteen (18) years of age and a resident of England. For registration for prescriptions, you must also be currently registered with an NHS GP practice in England. If you pay for your prescriptions, you must also hold and provide us with the details of a valid UK credit or debit card in your name.
You will be responsible for your use of this site and for your orders.
You authorise us, at any time, to use any means that we consider necessary to verify your identity and creditworthiness with any third-party providers of information.
3.2. Registration, Prescriptions and Orders.
You must provide all details requested during the registration process to be able to use our services.
From the point at which you nominate us as your pharmacy, electronic prescriptions issued by your GP surgery will be sent to our distance selling pharmacy for dispensing. We recommend electronic prescriptions to increase the efficiency in which you receive your medication. Paper prescriptions need to be posted to us. A Free Post facility is available for you to send your prescription to us. Please contact us to arrange this. In order to accelerate the dispatch of your order your GP can fax or email us a copy of the prescription via an NHS email address but must contact us first to arrange this and how we will receive the original prescription.
Nomination can be changed at any time by contacting a pharmacy or GP surgery. If, at any time, you ask another pharmacy to request a prescription on your behalf, the nomination is automatically changed.
3.3 How we will accept your order. Accepting your order takes place when we notify you that we have accepted it, at which point a contract will come into existence between you and us.
Once an order for a prescription has been placed, the transaction is processed manually at the premises of e-Medicina by our registered pharmacists who are members of the General Pharmaceutical Council.
For purchases, any order placed by a customer is an offer to purchase, e-Medicina may accept or decline in its absolute discretion without having to give a reason. A confirmation email is notification that we have received your offer to purchase on our website. A contract is deemed to be made at the point of a sale invoice or delivery invoice being issued by e-Medicina. In some cases, this will be following checking of orders by a Pharmacist.
Our pharmacy team will check all orders before releasing the order and issuing a sales invoice or a delivery invoice.
3.4 If we cannot accept your order. If we are unable to accept your order, we will notify you of this and will not charge you for the product. This might be because:
you do not meet the eligibility criteria relevant to the product;
our pharmacists consider that the product is not suitable for you;
your GP surgery has not accepted our prescription request;
the product is out of stock;
of unexpected limits on our resources which we could not reasonably plan for;
we have identified an error in the price or description of the product;
the item you have requested may not be dispensed via a distance selling pharmacy; or
we are unable to meet a delivery deadline you have specified.
3.5 How to request repeat prescriptions. Where you have given us the authorisation that we need in compliance with these terms and conditions, we will pass on your request for a prescription to your NHS GP surgery. We will forward all requests for prescriptions to your NHS GP surgery as soon as possible; however, due to the technology involved in transmitting your request, we cannot guarantee that your request will be received or accepted by your NHS GP surgery or that they will respond to your request within a particular timeframe. If your NHS GP surgery will not accept prescription requests from third parties, you will be responsible for submitting your request for a prescription to your NHS GP surgery directly and requesting that it is sent to us to dispense and dispatch to you in sufficient time to allow your prescription to be processed.
We can only legally process prescriptions from an original prescription signed by the user’s prescribing Doctor or an electronically signed electronic prescription from the User’s prescribing Doctor. We cannot dispatch any order until the original prescription has been received by e-Medicina and checked by the pharmacist. e-Medicina are only able to dispense prescriptions written by practitioners who are registered in England.
3.6. The request. Where you are using our services to request prescriptions, our pharmacy team will confirm your details by checking the information that we hold about you against information accessible to us on the NHS systems and your NHS Summary Care Record, where appropriate, and forward your request to your NHS GP surgery. The request will include your personal details provided to us when you register for your account with us. Your request may not be processed immediately, and you may be contacted by your GP surgery before we are able to process your prescription.
e-Medicina cannot guarantee that a request for a prescription will result in a prescription being raised by your prescribing doctor. Prescriptions are issued at the discretion of the prescriber.
3.7. Delays. We have no control over any delays to the processing of your prescription which are caused by your GP surgery’s delay in issuing it. If your prescription appears to be delayed, we recommend that you contact your GP surgery directly to make sure that it has been issued to us before contacting us to see where your order is.
3.8. Urgent Prescriptions. Our distance selling dispensing services are not suitable for urgently required prescriptions, as the process of delivering your order to you will always take at least 24 hours.
3.9. Dispensing. Once your prescription has been received by us, we will dispense it in accordance with the same strict rules and guidance covering all community pharmacy dispensing, whether bricks and mortar or distance selling pharmacies and dispatch it using Royal Mail or our specialist courier. If you require your prescription urgently and cannot wait for delivery, we can transfer it to an alternative pharmacy close to your home. Please note that, once your prescription has been dispensed by us, it will be too late to do this.
3.10. By signing up to and using our services:
where appropriate, you agree to appoint us as your EPS nominated pharmacy; you agree that you understand EPS and that you have been provided with clear information that explains nomination. Information on EPS prescriptions and how to nominate can be accessed via the website.
you give your consent for us to share your personal information with your GP surgery, if necessary, with regards to your prescription(s);
you also give us your consent for us to share your personal information with regards to your prescription(s) with NHS England, the NHS Business Services Authority (NHSBSA) and the Secretary of State for Health to make sure we are correctly paid by the NHS for the service we give to you; and where appropriate, you agree that you understand EPS and that you have been provided with clear information that explains nomination
You agree that our pharmacist or pharmacy technician responsible for your order can access your NHS Summary Care Record (SCR) if clinical and/or safety information is needed.
3.11. Summary Care Record (SCR). Your SCR contains information from your health record such as your current prescription details, allergies and any bad reactions to medication you have had in the past. It will also include your name, address, date of birth and your unique NHS Number to help identify you correctly. In providing care to you, eMedicina would like to view your Summary Care Record in order to provide the best possible care for you from the most up to date information available. Whenever your record is accessed, the details will be recorded should you wish to question this at any point in the future. You can change this permission at any point just by contacting us. This permission is valid for 12 months from the date of your last order or until you withdraw consent. All access is automatically logged and recorded by the NHS for audit purposes. You can read more about the SCR by visiting the NHS website. You can opt-out of having an SCR altogether and you should contact your NHS GP surgery who will record this, if this is your preference.
3.12. We only sell to customers based in England. Our digital service is solely for the promotion and sales of our products and dispensing services in England. Unfortunately, we do not accept orders from or deliver to addresses outside England.
3.13 Your responsibilities.
You are responsible for the information you provide to us about yourself, your GP surgery and your medical conditions and medication. You are responsible for letting us know if there are any changes to this information and for keeping it up to date. In particular, you need to tell us about any changes in your medical conditions, medication and your delivery address. You promise that this information is accurate and acknowledge that if you do not provide accurate and up to date information you could be putting your health at serious risk. You must check the spelling and dosage information, review the patient information leaflet and follow the clinical directions provided with your prescription. If at any point the information that appears on our products, website, app, or other material provided by us, contradicts information provided by your GP surgery, please contact us immediately.
If you do not pay for your prescriptions, you will be required to provide us with evidence of your exemption status by uploading your proof of exemption, for example proof of disability or receipt of benefits when you place your order. It is your responsibility to ensure that you meet the exemption criteria. By uploading evidence of your exemption, you acknowledge and agree that we will share the evidence with appropriate NHS authorities for verification.
You are responsible for ensuring that your payment and exemption details are kept up to date. We reserve the right not to process your order or prescription if your payment or exemption details have expired or are invalid in any way. In such cases, we will attempt to contact you to enable you to provide updated information to allow us to process your order or prescription.
You agree to keep any details that you use to login to the digital service confidential and not to share them with any other person.
You agree that you will only use our services and request prescriptions for your own personal use or for the exclusive use of a third party named on a prescription, who has provided consent for you to order prescriptions on their behalf, or in respect of whom you hold parental responsibility, guardianship or power of attorney. Prescription medicines should never be shared with any other person.
You agree not to use our services for any unlawful purpose. We will not be responsible for any misuse or abuse of any products.
By placing an order with us you confirm that:
you do not have any known allergies, sensitivities or intolerance to any products ordered;
you do not have any known medical conditions which predispose you to adverse reactions to any products ordered;
you are not taking any concurrent medications with which the products ordered are likely to interact.
You agree not to use our service in any way that will damage, impair or render it less efficient.
You acknowledge that your use of our services does not grant you any rights in relation to our intellectual property.
3.14 How to return any unwanted medicines. Any unwanted medicine should be safely disposed of by returning it to our pharmacy via our chosen courier. Please contact us to arrange this. Alternatively, they can be safely disposed with a local pharmacy. You can find your nearest pharmacy by searching the NHS Choices website. You must contact your local council for advice on medication that cannot be accepted by the pharmacy.
Please ensure you check the Medication Return Form before returning unwanted medication to ensure all of your items can be returned as there are a list of items we cannot accept. This can be downloaded here.


Your rights to make changes


If you wish to make a change to your order please contact us as soon as possible. We will let you know if the change is possible. If it is possible we will let you know about any changes to the price of the product, the timing of supply or anything else which would be necessary as a result of your requested change and ask you to confirm whether you wish to go ahead with the change. If we cannot make the change or the consequences of making the change are unacceptable to you, you may be able to end the contract (see clause 7).
Our rights to make changes
5.1. Changes to your order. We may make changes to or substitute the product that you order:
if, for example, your prescription request is for a particular brand of product but your GP surgery prescribes the generic product;
to reflect changes in relevant laws and regulatory requirements; and
to implement minor technical adjustments and improvements, for example to address a security threat.
These changes will not usually affect your use of the product.
5.2. Changes to these terms. We may make the following changes to these terms, but if we do so we will notify you and you may then contact us to end the contract before the changes take effect and receive a refund for any products paid for but not received:
to reflect the availability of products, product recalls and customer safety;
to add new services or products; or
to improve your experience of our digital service, the products and/or our services.


Providing the products


6.1. Delivery costs. The costs of delivery (if applicable) will be as displayed to you at the checkout stage before you place your order.
6.2. Delivery of the products. We will deliver the products to you as soon as reasonably possible. All products are sent by us using Royal Mail or our specialist couriers and should be delivered to you within 3-4 working days of us dispatching your order.
If you wish to change your delivery address this must be requested by contacting the Pharmacy in writing online or via email. Customers are advised to contact Customer Services immediately if they make a mistake with their delivery address as once an item is shipped the address cannot be amended.
All delivery dates are estimates and not guaranteed
NHS prescriptions qualify for FREE DELIVERY
Private Prescriptions follow the same charges as purchase transactions.
6.3. Timing of deliveries. We cannot guarantee the exact time and day of delivery and recommend that you allow for up to three working days for your order to arrive once it has been processed. There may be additional delays in processing your order if we are waiting for your GP surgery to issue your prescription or require further information from you or your GP surgery.
6.4. If you are not at home when the product is delivered.
If no one is available at your address to accept the delivery or if we are unable to deliver because there was no individual over the age of 18 (eighteen) present, the courier should leave you a note informing you of how to rearrange delivery or collect your order from a local depot. This procedure will vary depending on the courier used and certain medicines may require a signature.
You are responsible for any changes with your delivery that are arranged directly with the courier.
If your prescription medicines appear to be damaged or if the delivery appears to be wrong then please contact us. We will make every effort to replace any damaged products.
6.5. If you do not re-arrange delivery. If you do not collect the products from the courier or if, after a failed delivery to you, you do not re-arrange delivery or collect them from a delivery depot we will contact you for further instructions and may charge you for storage costs and any further delivery costs. If, despite our reasonable efforts, we are unable to contact you or re-arrange delivery or collection we may end the contract.
6.6. We are not responsible for delays outside our control. If our supply of the products is delayed by an event outside our control then we will contact you as soon as possible to let you know and we will take steps to minimise the effect of the delay. Provided we do this we will not be liable for delays caused by the event, but if there is a risk of substantial delay you may contact us to end the contract and receive a refund for any products you have paid for but not received.
6.7. When you become responsible for the products. The products will be your responsibility from the time that they are delivered to you or if you amend your delivery preferences directly with the courier.
6.8. When you own goods. You own a product once we have received payment in full or, if you don’t pay for your prescriptions, when the product is delivered to you.
6.9. What will happen if you do not give required information to us? We need certain information from you so that we can supply the products and services to you, for example, proof of your entitlement to free NHS prescriptions. If you give us incomplete or incorrect information, we will withhold your order. We will not be responsible for any failure to supply products if this is caused by you not giving us the information we need to process your order.
6.10. Reasons we may suspend the supply of products and services to you. We may have to suspend the supply of a product or service to:
deal with technical problems or make minor technical changes;
update the product or service to reflect changes in relevant laws and regulatory requirements;
make changes to the product as requested by you or notified by us to you (see clause 5).
6.11 Your rights if we suspend the supply of products. We will contact you in advance to tell you we will be suspending supply of the product, unless the problem is urgent or an emergency. We may need to suspend the supply of products if, for example, the card details that you provided when you registered are no longer valid or your payment isn’t authorised. You may contact us to end the contract for a product if we suspend it, or tell you we are going to suspend it, in each case for a period of more than 30 working days and we will refund any sums you have paid in advance for the product in respect of the period after you end the contract.


Your rights to end the contract and cancel your order


7.1 You can always end your contract with us. Your rights when you end the contract will depend on what you have bought, whether there is anything wrong with it, how we are performing and when you decide to end the contract:
If what you have bought is faulty or mis described you may have a legal right to end the contract (or to get the product repaired or replaced or to get some or all of your money back), see clause 9; or
If you want to end the contract because of something we have done or have told you we are going to do, see clause 7.3.
7.2. You can cancel your order at any time before we dispense your prescription by contacting us via email and you will receive a full refund using the method of payment that you used to pay for the products (if applicable). In some cases, you may also be able to cancel your order after your prescription has been dispensed but before we dispatch it to you. Unfortunately, due to the nature of medicinal products, this will not always be possible, and we reserve the right to exercise our discretion in this regard.
7.3 Ending the contract because of something we have done or are going to do. If you are ending a contract for a reason set out at (a) to (e) below the contract will end immediately and we will refund you in full for any products which have not been provided and. The reasons are:
we have told you about an upcoming change to the product or these terms which you do not agree to (see clause 5.2);
we have told you about an error in the price or description of the product you have ordered, and you do not wish to proceed;
there is a risk that supply of the products may be significantly delayed because of events outside our control;
we have suspended supply of the products for technical reasons, or notify you that we are going to suspend them for technical reasons, in each case for a period of more than 30 working days; or
you have a legal right to end the contract because of something we have done wrong.


Our rights to end the contract


8.1 We may end the contract if you break it. We may end the contract for a product at any time by writing to you if you do not:
within a reasonable time of us asking for it, provide us with information that is necessary for us to provide the products or services; or
within a reasonable time, allow us to deliver the products to you.
8.2 We may withdraw the products or services. We may write to you to let you know that we are going to stop providing certain products or services. We will let you know at least 30 working days in advance of our stopping the supply of the product or service and will refund any sums you have paid in advance for products which will not be provided.
8.3. We reserve the right to suspend or terminate your access to our services at any time without notice if we have reasonable grounds to believe that you have breached any of these terms.


If there is a problem with the products


9.1 How to tell us about problems. If you have any questions or complaints about the product, please contact us. Depending on the nature of your question or complaint, we may also direct you to your GP surgery, or Royal Mail or our specialist couriers, if appropriate.
9.2. A copy of our customer charter form is available here.
9.3. Summary of your legal rights. We are under a legal duty to supply products that are in conformity with this contract. The Consumer Rights Act 2015 says goods must be as described, fit for purpose and of satisfactory quality. These are subject to certain exceptions. For detailed information about your legal rights please visit the Citizens Advice website or call 03454 04 05 06. Nothing in these terms will affect your legal rights.


Price and payment


10.1. Price of prescriptions. If you pay for your prescriptions, then you will be charged the prevailing NHS prescription charge, please note that NHS prescription charges increase on 1 April each year and we will always charge the NHS prescription charge in force at the time that your prescription is dispensed. This will appear on your bank statement as e-Medicina Pharmacy. No medical information will be passed to your bank or credit card company.
10.2 When you must pay and how you must pay. We accept payment by all major debit and credit cards. You must pay for the products in full (if they are subject to a charge) before we dispatch them. We use a third party platform to process our payments. When you provide your credit or debit card details, the third party may perform a pre-authorisation on your card to ensure that the payment details that you provide are correct. We do not process, handle or retain any card details that you provide but the third party platform that we use may ask for your consent to remember your card details for future purchases.
10.3 Evidence or exemption. If you do not pay for your prescriptions, you must declare to us the reason for your exemption and we will ask you to provide evidence. If you fail to do so, we will notify the NHS that we have not seen valid evidence, which could result in you incurring NHS penalty charges.


Our responsibility for loss or damage suffered by you


11.1 We are responsible to you for foreseeable loss and damage caused by us. If we fail to comply with these terms, we are responsible for loss or damage you suffer that is a foreseeable result of our breaking this contract or our failing to use reasonable care and skill, but we are not responsible for any loss or damage that is not foreseeable or for any failures or delays caused by you or your GP surgery. Loss or damage is foreseeable if either it is obvious that it will happen or if, at the time the contract was made, both we and you knew it might happen, for example, if you discussed it with us during the sales process.
11.2 We do not exclude or limit in any way our liability to you where it would be unlawful to do so. This includes liability for death or personal injury caused by our negligence or the negligence of our employees, agents or subcontractors; for fraud or fraudulent misrepresentation; for breach of your legal rights in relation to the products as summarised at clause 9.2; and for defective products under the Consumer Protection Act 1987.
11.3 We are not liable for business losses. We only supply the products for domestic and private use. If you use the products for any commercial, business or re-sale purpose we will have no liability to you for any loss of profit, loss of business, business interruption, or loss of business opportunity.
11.4 You are responsible for the orders you place, the information you provide and for checking and taking any prescription medicine correctly. You are responsible for ensuring that you comply with these terms and conditions.
11.5 Your GP surgery is responsible for issuing your prescriptions.
11.6 We are responsible for dispensing your prescription correctly and complying with the legal requirements placed upon pharmacies, including those of the General Pharmaceutical Council, NHS (Pharmaceutical and Local Pharmaceutical) Regulations 2013, Human Medicines Regulations 2012 and Medicines Act 1968. We are not responsible for the accuracy of the diagnosis, treatment or medication prescribed by your NHS GP surgery or correct use of products supplied. We cannot guarantee that a prescription request will result in a prescription being issued by your NHS GP surgery.


How we may use your personal information


12.1 How we may use your personal information. We will only use your personal information as set out in our privacy policy.
12.2 Emergency Situation. Please note that in an emergency, we may need to contact a healthcare professional, social services or the emergency services without your consent, even where you have declined any of our offers to contact your GP.

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